Tips for Easing the Reporting Process in the Off-Season
Reporting comes only once every three months, so it can be easy to push it to the very bottom of your concerns list once the 30th is over. However, there are many things that can be done during the course of a quarter that greatly facilitate your reporting process once that dreaded month rolls around. The following are simple, time-saving steps that we find very beneficial:
- Keep copies of all calibration gas cylinder certifications in a central location. Note the date and time of the cal gas bottle change-out on the cert sheet. An excel table organized by quarter detailing the information on the cert sheet and date of change out is also helpful.
- Make sure records are kept of oil and gas GCV’s, sampling procedure and vendor information, as required by your specific permit.
- A log book or excel sheet detailing each daily run is helpful for comparing run times as registered in the DAS. It is also beneficial to note which fuel type was used, especially when using an alternative fuel source.
- Make note of major downtime or excess emission causes and corrective actions when they occur.
- If you have a procedure of “answering” downtime and excess emission events in your DAS, try to do this soon after the event has occurred.
- Keep detailed record of fuel meter certifications and change outs.
- In general, be familiar with your facility permit and what type of documentation is required. Also be familiar with how long that documentation needs to be stored on site.
For any and all reporting questions, contact Air Tox .